The First Filter we will apply will be to sort emails from a given email address and we will use the standard emails that the Gmail Team sends out to every user for our example because we have several emails from them in our Inbox. You can use any email address you want but for this example it is more helpful if you choose an email address from which you have multiple emails in the Inbox.
Open an email and look in the upper right corner of the email you will see a drop down arrow to the right of “Reply“. Click the arrow and take note of the actions that can be applied to the email for future reference. In our example we will are using filters so we click on “Filter messages like this“.
When we do this we get a Filter window above the email we are using as seen below. The email address of the sender is already entered into the “From” filter data field.
Just click the “Test Search” Tab and all emails from that sender should be in the window below. What to do with all those emails now? Click on “Next Step” and let’s find out.
After clicking on the “Next Step” tab we see the window for creating a filter. You can again see several actions you could apply to the filter. But we need to label a file to put the emails into so some small part of our lives are organized
Now we want to check the box next to “Apply the label” and then click on the drop down arrow next to the box showing “Choose label“. A menu will drop down and you can choose a label you have already made or click on “New label” to create another.
Now go to the bottom right portion of that window and check the box to “Also apply filter to “X” conversations below” if you want those included under the new label as well. Now click “Create Filter” and Gmail will take you to a page in Settings which will display all your filters and allow you to edit or delete them.
Remember that you are free to filter any number of email addresses to one label. For instance you could create the label “Newsletters” and then filter all those newsletters you subscribe to by putting their email addresses through a filter and sending them to that Label.
Now since you are all pros at this we will apply filters to emails sent to our “alias” email addresses.We are using alternate email for this purpose.
Open the email and click on show details. That will show me the header with the To and From email addresses. Seeing the header will confirm which ‘alias’ address I used. Got that?
Now we will follow the same steps as we did in the above example but will enter my “alias” email address in the To: data field. Continue on as we did before and all Twitter emails will go into the Twitter Label.
Look at the other data fields in the Create a Filter window. You can also filter by Subject, whether the subject has certain words or whether it doesn’t have certain words. These can be great for spam emails that you get over and over. Make a Filter with those subjects or words. Remember that when you click on Next Step you can choose to apply actions to filters such as delete.
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